This article explains how System Administrators (and other users with appropriate permissions) can assign, schedule, and evaluate student self‑record sessions in SimCapture.

Use this workflow to control who evaluates a self‑recorded skill , when students can submit recordings , and when scores and feedback are released .

Before You Begin

Before assigning or evaluating self‑record sessions, confirm the following:

• A self‑record evaluation has already been created for the scenario. 
  • See  How to Create an Evaluation 
• The scenario exists within the correct course
  • See  How to Create a Scenario 
• You have permission to manage evaluations and course settings

Supported Browsers

For the best experience when reviewing recordings and evaluations:

• Chrome – Recommended
• Safari – Supported

How Self‑Record Evaluations Can Be Assigned

Self‑record evaluations can be configured in one of three ways:

• Self‑evaluation – Students score their own recording
• Peer‑evaluation – Another participant evaluates the recording
• Instructor‑evaluation – An instructor or course contributor evaluates the recording

You can assign evaluators individually or in bulk, depending on your course setup.

Assigning a Self‑Record Evaluation

Use this method to control who evaluates a self‑recorded scenario.

Steps

1. Select the course you want to work in
2. Select the scenario
3. Go to the Evaluation pod and select the evaluation
4. Select See scorer assignments
5. Select:
   • An individual student, or
   • All students
6. Choose one of the following:
   • Assign Participants to Self‑Score , or
   • Select a peer or course contributor from the dropdown
7. Select Save

The evaluation is now assigned based on your selected scoring method.

Scheduling a Self‑Record Scenario

Scheduling controls when students are allowed to submit recordings .

Steps

1. Go to the Course Agenda pod and select Go to full agenda
2. Select Assign Self‑Record Scenario
3. Choose the scenario
4. Set:
   • Release date and time
   • Optional retract date and time
5. Assign the scenario to:
   • All course participants , or
   • Selected users
6. Select Save

To allow students to view results:

1. Return to the Agenda
2. Select Release Scores
3. Choose your score‑release options and select Save

Once released, students can submit self‑recordings.

Adding an Instructor Evaluation

Instructor evaluations are completed after a student has submitted a self‑record session.

Steps

1. Select the Sessions tab
2. Open the student’s self‑record session
3. Open the blue sidebar on the right
4. Select the checkmark icon to open the Evaluations tab
5. Select Participant Evaluation
6. Choose the student’s name and select Complete Evaluation
7. Review the recording and checklist
   • Select Save at any time to save progress

Adding Annotations

Annotations help provide time‑specific feedback during student review and reflection.

Option 1: Predefined Annotations

1. Select the text icon in the session viewer
2. Choose annotations created in System Setup

Option 2: Ad‑Hoc Annotations

1. Scroll to the bottom of the session viewer
2. Select Annotate
3. Add custom annotations directly to the video timeline

Finalizing and Releasing the Evaluation

When your review is complete:

1. Select Save and Submit
2. Based on score‑release settings, students may immediately see:
   • Their evaluation
   • Their video recording
   • Instructor annotations

Admin Checklist: Confirming Completion

Before moving on, confirm that:

• Evaluations have been submitted
• Scores are released (if intended)
• Students can view feedback and annotations as expected