SimCapture Enterprise with Exam System: How to operate the SimCapture Enterprise course
Gain valuable insight into operating the SimCapture Enterprise course, including usage of its advanced exam system.
Table of Contents
Once a Course has been added, the Course Administrator or another with appropriate rights may begin the Course. After a Course has been started, Evaluations become available as participants are added to and complete Sessions. The During Session evaluation does not need an assignment and will be available with the Scenario Session. Administrators may also release scores and videos to all participants in a Course or a subset of participants. Progress reports may also be obtained from the Course page.
Start the course
An Administrator must start a course before participants can begin working in it. To do this, find the Course you want to start, click Start Course, and then Update. The Start Course button will now read Complete Course. Once a course is completed, it is no longer available for participants or starting sessions. However, it can be rerun.
Once the course has been started, it will show up in the Participant's portfolio, and you will also be able to see the Course status in the Course field. The Course status is:
- In Development - not visible or available for assignment.
- In Progress - visible and available for assignment.
- Complete - not visible or available but can be rerun.
Move course status
Should a participant need to change a course status, they can do so from inside an already created Course. To do this, click the name of the Course you want to change the status of, click the pencil icon in the Details box, and from the Course Status dropdown, select In Development, In Progress, or Completed. Remember to click Save.
View Learner Activities
Administrative users can also quickly view a learner's activities within the course by selecting the course name and then clicking the name of the learner they wish to view.
Agenda field – reservations, course evaluations, and score release
A Course with the status of In-Progress is managed through the Agenda field. An administrator (with appropriate permissions) can click Go to Full Agenda and then Add Reservations, Assign Evaluation, Assign Self-Record Scenario, Release Scores, and Export Course Agenda to participants based on need.
Add a reservation from the course page
An Administrator can create a session reservation for participants from the Course page by clicking Go to full agenda, as shown above. From there, select Add Reservation Request, complete at minimum the required fields, choose the Scenario from the dropdown for the desired course and Save the reservation. After saving, the reservation can be edited by adding specific participants or any other changes desired.
Assign evaluation
The Course Evaluation is not specific to a Scenario but rather intended for the Course itself. Therefore, the Course Evaluation must be assigned. To assign an evaluation, click Go to full agenda from the Agenda field and fill in the desired fields. Note that the Other Options - Allow Completion Over Time field can be used when the Course evaluation is rating multiple scenarios during a given time period (term or semester). Make sure to save your selections.
The Assign Evaluation release will now appear on the Administrative Calendar and may be modified or edited as necessary by selecting it from the calendar view. Participants added to the Assign Evaluation page will view it in the Course Portfolio.
Assign self-record scenario
An administrator can assign a self-record scenario for use in SimCapture for Skills to All Course Participants or Select Users. Click Assign Self-Record Scenario as shown, and then select the Scenario to Assign, Release Date & Time and choose a radio button in the Assigned to: field.
Release scores field
An administrator can release Scores to be available to All Course Participants or Select Users after a Course has started. Just click Release Scores, as shown above, fill in the necessary fields and click Save. The Release Score field also allows Session videos to be available in the participant portfolio.
Once created, the Release will show as green on the calendar. Just click the green entry to go into the Release Score, and then, if needed, click More Details and click the pencil icon to edit.
Note: The statistics report will always display total scores for Scenarios, Question Categories, and Course Evaluations, regardless of what is released below. The report should only be released when these scores are also released.
Export course agenda
As an administrator, click Export Course Agenda to generate a link that will allow you to access your course agenda from other applications.
Warning: Anyone who sees the generated link will be able to view all of the event details in the calendar.
Rotational event
To create a New Rotational Event, just click the button shown below and follow the steps on the screen. For more details about rotational events, click here.
Start a calendared session
Once a Session has been placed on the calendar, the Session can be started using the reservation. To do this, take these steps.
- Navigate to the SimCapture home page.
- Select the Node desired.
- Choose a Reservation from the field by hovering the cursor over the session and selecting it.
- Click Start Scheduled Session.
- Choose session inputs and views as with any session.
- Click Record.
Complete a during session evaluation
During Session, evaluations may be completed after the Administrator has started a Session. The evaluation may also be completed at debrief. During Session, evaluations are scored by a Course Administrator either during the session or during debrief.
With a SimCapture Scenario Session running, take these steps to complete a During Session evaluation.
- Select the evaluation tab on the session menu.
- Choose Team Evaluation (for when more than one Participant is involved in the evaluation) or Participant Evaluation.
- Select Complete Evaluation and complete.
- Click Save.
Once the evaluation has been completed and the session ends(or debriefing), participants will receive a score (if applicable) and the evaluation results, if chosen in Release Scores for participants to view. They may also view Session, Annotate, and View Annotations if permissions have been granted.
Results field
While a Course is In Progress, you can, with appropriate permissions, view Results. This includes an at-a-glance report of each evaluation, an average overall score, and insight into Question Category scores. You may also View Reports related to the Course from this field. The Calendaring and Reporting module will include a more in-depth view of what is available for Course reports.
Participants are now able to see the date/time that they completed a Session or Evaluation from the Course results page within their portfolio.
Overview of the results field
- Hovering the cursor over a graphed evaluation will display information related to the evaluation. All course evaluations are included in this field.
- High and low question category percentages.
- The average overall score for completed course evaluations.
Course participant field
The Course participant field displays Completed and Overdue Evaluations and an overall Course Score of the participants.
- Learners in the Course.
- Status of assigned evaluations: Completed or Overdue.
- The average score of all completed evaluations.
Clicking the name of a Course Participant will also show the details of a learner's course activities.
Complete and manage a completed SimCapture course
When a Course has been completed, the Course will change status to Complete. The Course may be rerun as a new instance if desired.
These next steps will show you how to complete and rerun a course.
Completing a SimCapture course
- Navigate to the Course tab on the global navigation bar.
- Locate and select the desired In Progress course.
- Click Complete Course. Once completed, the course will be hidden from the Participant portfolio and unavailable for assignment.
- Click Update.
Notice that once Update is clicked, the Run Again button appears.
Re-use a completed course
- Navigate to the Course tab on the global navigation bar.
- Locate and select the desired Complete course. Utilize the filter to find by status and click Run Again. This will create an In Development copy of the course.
- Edit the Course as necessary and click Start Course as noted before.
Other course options
If you are an administrator with Course privileges, you may See Sessions associated with a completed Course, Copy, Archive, or Delete.
- Locate and select the Completed Course from the Course tab.
- Select the Kebab menu icon (3 horizontal dots) to the right of Run Again.
- Choose the desired option.
You can also archive or delete a course. When you archive a course, you will hide the course from the Course list, but an Administrator may still search for an archived course by deselecting the Show only Active Courses filter.
Deleting a course removes all data associated with the course from the system, and it will no longer be reportable. If a course has been run or completions have occurred, the administrator cannot delete unless first removing all accumulated data.
It is recommended that Courses be archived if participant data is associated with a course. An archived course may be reactivated if necessary.